The Office Assistant is an integral part of the office support team, contributing to the overall efficiency and functionality of the workplace.

This role is focused on maintaining a well-organized environment and providing essential assistance during meetings and daily office operations.

RESPONSIBILITIES/DUTIES 

1.     Meeting Support:

·       Room Preparation:

·       Set up meeting rooms ahead of scheduled meetings, ensuring all necessary supplies and equipment are in place.

·       Arrange seating and presentation materials as per the meeting requirements.

·       Refreshment Services:

·       Provide a welcoming atmosphere by arranging and serving refreshments for meetings.

·       Monitor and replenish refreshments throughout the meeting as needed.

·       Meeting Coordination:

·       Communicate effectively with office staff to confirm meeting requirements and logistics.

2.       Support to Office Staff:

·       Miscellaneous Tasks:

·       Respond promptly to ad-hoc requests from office staff, such as delivering documents or materials.

·       Assist in organizing and executing small-scale office events or activities.

·       Administrative Duties:

·       Perform light administrative duties, including photocopying documents and filing paperwork.

·       Support office staff in maintaining organized and efficient workspaces.

·       Communication and Collaboration:

·       Collaborate with colleagues to understand their immediate needs and priorities.

ESSENTIAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

QUALIFICATIONS: 

. High school diploma or equivalent.

KNOWLEDGE & EXPERIENCE:

. Proven ability to handle various office tasks with attention to detail.

. Strong organizational and time-management skills.

. Excellent interpersonal and communication abilities.

DESIRED BEHAVIORS & EXPERIENCES

. Normal office environment with occasional outdoor tasks.

. Flexibility in working hours based on specific requirements, including occasional overtime.