JOB PURPOSE: 

The Office Assistant is an integral part of the office support team, contributing to the overall efficiency and functionality of the workplace. 

This role is focused on maintaining a well-organized environment and providing essential assistance during meetings and daily office operations.

RESPONSIBILITIES/DUTIES 

1. Meeting Support:

• Room Preparation:

• Set up meeting rooms ahead of scheduled meetings, ensuring all necessary supplies and equipment are in place.

• Arrange seating and presentation materials as per the meeting requirements.

• Refreshment Services:

• Provide a welcoming atmosphere by arranging and serving refreshments for meetings.

• Monitor and replenish refreshments throughout the meeting as needed.

• Meeting Coordination:

• Communicate effectively with office staff to confirm meeting requirements and logistics.

2. Support to Office Staff:

• Miscellaneous Tasks:

• Respond promptly to ad-hoc requests from office staff, such as delivering documents or materials.

• Assist in organizing and executing small-scale office events or activities.

• Administrative Duties:

• Perform light administrative duties, including photocopying documents and filing paperwork.

• Support office staff in maintaining organized and efficient workspaces.

• Communication and Collaboration:

• Collaborate with colleagues to understand their immediate needs and priorities.

• Communicate effectively with office staff to ensure a seamless workflow.

ESSENTIAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

QUALIFICATIONS: 

• High school diploma or equivalent.

KNOWLEDGE & EXPERIENCE:

• Proven ability to handle various office tasks with attention to detail.

• Strong organizational and time-management skills.

• Excellent interpersonal and communication abilities.

DESIRED BEHAVIORS & EXPERIENCES

• Normal office environment with occasional outdoor tasks.

• Flexibility in working hours based on specific requirements, including occasional overtime.